Example templates for Privacy, Terms, and Cookies

Template for a privacy policy

Your integrity is important to us, and this privacy policy describes how @corporation.name collects and uses personal data. The privacy policy is based on the legislation in Norway, where @corporation.name is established.

The collection of information 

• Information is collected from the registration of a CV profile and updates of the profile through My page, together with the IP address.
• If you search for jobs or register your profile using the Search with LinkedIn or Search with Jobreg functions, the system will fetch information that is available in your profile of the service that you are being authenticated with. This information will then be stored in your profile.
• We collect aggregated data regarding the visitors to our website, such as traffic data, location data, etc.
• In some cases, we store the email correspondence with you when you have contacted us.
• The system enters cookies into your web browser, as it is described in the document regarding cookies.

This is what the information is used for
The information that is collected is used where necessary to:

• Deliver our services to you and communicate with you about the services.
• Analyze your qualifications and facilitate current and future recruitment and staffing assignments.
• Inform about relevant openings and offerings that we can provide.
• Be compliant with legal requirements.
• Maintain security – the IP address is being collected for you to be able to get an overview of the IP addresses that have been used for logging into your account.

Controller and Processor
@corporation.name is the Controller and the party that owns the data that is entered into the system. The Processor, RecMan AS, is the party responsible for the system solution that develops, maintains and operates the system where your personal data is being stored. RecMan AS uses subcontractors to perform some of the Processor tasks.

There is a separate Data Processing Agreement between @corporation.name and RecMan AS, which regulates the type of information that the Controller is to have access to and how the information is to be handled.

Third parties

@corporation.name wishes to process your personal data, and the data also needs to be available for presentation to customers and other collaborating partners to @corporation.name. The Controller and the Processor are required to comply with the requirements that are stated by law.

To use the data efficiently and offer you the best services possible, it is sometimes necessary to send information to a third party. These third parties have separate and independent privacy policies. @corporation.name is not responsible for the content and the activities in associated services. However, we still wish for the data within those services to be protected and welcome any feedback related to the area.

Right to access, change or erase your personal data

As registered within the system, you have the right to request access and correction of your personal data or for it to be erased, as stated in the Privacy Act § 18, §§ 27 and 28. The request is to be responded to without charge and within 30 days.

Note that these refer to the current Norwegian privacy law. It is important that these are updated to refer to the GDPR legislation.

If you wish to withdraw your consent to processing your personal data, you do this by deleting your profile.

As a candidate, you may at any time delete your profile from My profile in the system, or you can contact @corporation.name to receive assistance. By accessing your profile, you can also change the information that you have added to your system profile.

If you want to have access to the information that @corporation.name has about you, or if you have any questions or comments, just contact your contact person with us or send an email message to @corporation.email.

Template for information on cookies

We use cookies to enhance user experience and security.

Cookies are small files stored in your web browser or on the device you are using when opening a web page. Similarly, like most websites, we use cookies to provide you with a better, more responsive and safer user experience. We use cookies to, for example:

• Enable certain functionality in the system.
• Improve the safety of your and other users’ accounts with us.
• Gain insight into user behavior to enhance the user experience – we are using business-standard tools for visitor analysis. These may place cookies in your web browser to provide information about the user behavior when visiting the website. The Processor collects anonymous information about visitors by using the Google Analytics tool. The purpose is to gather statistics that are used for improvement and further development of the provided information content and services. As examples of what the statistics are used for, we can mention information about the number of visitors that have visited the different pages of the site, the duration of the visits, which websites the users navigate from and which web browsers are being used.

Depending on your system usage, some of the pages may contain services provided by third parties, like a map from Google Maps in a job post, a video clip from Vimeo, etc., and the use of pages that contain these services may lead to that these services enter additional cookies. This is nothing that @corporation.name can control, and we, therefore, encourage you to make yourself acquainted with the privacy policies of these service providers as well.

If you use the Search with LinkedIn or Search with Jobreg functions in the system, a cookie from the respective third party will be placed in your web browser.

Block and delete cookies

If you do not want cookies to be placed in your web browser when visiting the website, there are corresponding settings for this in your web browser. More information about this can be found in the documentation of your web browser.

Please note that if you turn off the possibility for the website to enter cookies, it may affect the user experience, and some functionality may also stop working.

You can also delete the cookies that are currently available in your web browser. Please see the documentation of your web browser to get more information about how this is done.

Template for terms of service

By accepting the described terms of service, the privacy policy and the use of cookies, you consent to that the Controller, @corporation.name (@corporation.address1 @corporation.address2, @corporation.postalCode @corporation.city), may process personal data about you in accordance with the privacy policy.

You are aware that this information may then be presented to customers and collaborating partners of @corporation.name and that the Controller and the Processor are obliged to do this in accordance with current legal requirements.

The personal data is provided out of your free will, and you have been informed of the right to request access and correction of your personal data or for it to be erased, as stated in the Privacy Act § 18, §§ 27 and 28.