In this article, you will get an introduction to the job posts module, including an overview of your active job posts, applicant statistics and features to edit and create job post notifications.
Overview
The job post module allows employers to create, publish, and manage job listings. It includes functionalities such as:
- Job creation: Input fields for job title, description, location, salary, etc.
- Publishing options: Post to the candidate page or external job boards.
- Application tracking: Connects posted jobs to applicant tracking workflows.
- Editing & archiving: Enables updates or removal of job posts.
- Analytics: Provides data on views, applications, and engagement.
Job post information
Read more about job post creation in this article.
When a job post is published in RecMan, it receives a tag to indicate where it has been published to an external portal. The career page refers to the candidate portal for your RecMan corporation, e.g., “customername.recman.io.” Clicking the tag takes you to this location, which is generally the same as clicking the “view job post” button. Other external portals will also be shown here.
If no tags are shown, that just means the job post is saved in the system but unavailable to candidates looking for it. The only way to access the job post as an applicant is to click the “view job post” option, which can be used to email the job post to relevant candidates.
If you click on the job post in the overview, the drawer with details will open to the right.
Applicant overview
To view applicant statistics, click them to open the Applicants tab in the recruitment module. Below, we'll elaborate on their meaning:
- Views: Refers to the number of views on the career page.
- Applicants: The total number of candidates who have applied to this job post.
- Hired: The number of applicants set as Hired.
- In pipeline: The number of applicants being actively processed in a pipeline.
- Declined: The number of applicants set as Declined.
- Pending: The number of applicants who haven't been accepted into a candidate pipeline or declined yet.
Processing applicants in RecMan
All new applicants are shown as Pending. The general flow in RecMan is to add untreated (pending) candidates to a pipeline to begin the recruitment process, with the final steps being to set them as declined or hired. Read more in this article.
Options
- View on Career page: This lets you view the job post, a useful shortcut to see how it looks. You can access this even if the job post hasn't been published, so you can share the job post using the URL.
- Tracking links: Tracking links are used to gain insight into where a candidate came from when applying for the job. For example, when you share a job post on LinkedIn, the URL will include a small addition at the end, “&path=linkedin,” which tells the system that the applicant applied from LinkedIn.
- Notifications: Job post notifications can be set up to send out news about the job post to your candidate database. This is a useful tool to get your new job opportunity out there, where you can set up various criteria for skills, location and attributes to narrow it down to a suitable selection. Read more about job post notifications here.
- View applicants: You will be transferred to the Applicants tab in the recruitment module.
- View applicants (Old): You will be transferred to the old version of the recruitment pipeline to see the applicants.
- Change end date: This can be used to change the end date of the job post. This will generally unpublish the job post from the career page, meaning that candidates will no longer be able to apply.
- Edit: This can be used to access and change information on the job post as you see fit. Need to change the application text, show the customer as a contact person or change the publishing? This is your place to go.
- Create copy: This can be used to create a copy of an existing job post. It is useful if you have already created the perfect template for a job post that can be reused later.
- Archive: Archiving a job post will put it in the “archived job posts” filter. Note that by doing so, you will not unpublish the job post from any external job portals.
- Delete: This will delete the job post. Generally, it is not recommended unless the job post was made by mistake, as job posts that go past the end date will end up as expired.
Automatic applicant cleanup
When you delete or archive a job post, the system identifies applicants who applied exclusively to that position. You'll receive a warning before proceeding, and upon confirmation, the system automatically removes these applicants to help you maintain GDPR compliance.
Filters
The module supports advanced filtering capabilities by Data level. All job posts are shown by default. You can add filters, specifying different criteria:
Quick filters:
- Expiring
- My job posts
- My department
All filters: Corporation, Department, Project, Co-worker, Company, Created (date range From→To), End date, Distribution (published to).
You can use several filters simultaneously.
Custom tabs
You can save your most-used filters as custom tabs for quick access to specific job post lists. To create one, click the "+" button next to the existing tabs, then apply the filters. The filters are saved automatically – each time you open the tab, it displays the job posts that match the tab's filters.
Right-click a tab to rename or delete it, and drag and drop tabs to reorder them.
Statistics
Click the Summary button to get a glimpse of the applicant statistics. See how many candidates have applied to your job posts in total, and how many are already in the pipeline or still pending.
The detailed view mode displays important statistics directly in the job post list. It lets you track how many applicants are unseen, pending, in pipeline, hired, withdrawn or declined without opening individual job posts.