Turn on Visma as an option for invoice export
Go to System settings → Economy → Invoice export → check Visma Global.
Afterward, you will have the possibility to export invoices to the Visma systems.
Connect products in RecMan to Visma
Go to the product overview, which can be found in Products under the Economy module. There, you get a complete overview of all the products you have created in RecMan. When creating products, it is required to add the name and product number; apart from that, no other information is mandatory. In order to link the products to Visma, however, some information must be added here. The fields that must be in place and match Visma are:
- Credit account
- VAT code
The image below shows the edit window where you enter the credit account and VAT code. As stated, these must correspond with similar information that is registered in Visma.
After the information here has been added and stored, and it has been seen that the information corresponds to the one in Visma, it is mostly ready for invoice export.
Warning
The last but also important step is to make sure that the customer numbers in RecMan match those in Visma.
File export to Visma systems
When exporting to Visma, it can be good to have an understanding of which fields from RecMan are included in the file export. We will explain this in more detail in the next part of the article.
Visma Global
When you are in the invoice overview and have marked the relevant invoices for export and then click Visma Global, a file will be generated (see the image below). It must be downloaded. If you open the file in Wordpad (Windows) or Text Editor (Mac), you will be able to see what information has been included in the file.
This is how this invoice looks when you look at it in Wordpad:
1,26.02.2016,643,26.02.2016,10012, »Invoice», 0,, 100152 ,,,,,, 90000,, 11.03.2016 ,,, »9999900000643002 ″ ,,,» »,,,, ,,, 100152 ,, »FAKTUM FORSIKRING AS», »Haiugjrodet 88 ″,» »,» 1100 ″, »Oslo», »», »46238900 ″,» post@evocom.no »,» »,» »,» 46001200000 ″ ,, »», »», »», »», »» ,,,,,,, 1
1,26.02.2016,643,26.02.2016,10012, »Invoice», 0 ,,, 3010,10 ,,,, 90000,, 11.03.2016 ,,, »9999900000643002 ″ ,,,» »,,, ,,,, 100152 ,, »FAKTUM FORSIKRING AS», »Haiugjrodet 88 ″,» »,» 1100 ″, »Oslo», »», »46238900 ″,» post@evocom.no »,» »,» », »46001200000 ″ ,,» »,» »,» »,» »,» »,,,,,,, 1
Info
The different lines are separated by commas, and there are 56 information fields.
Explanation of the different fields
The screenshot below is taken from the manual for importing in Visma Global, and the various fields follow the fields from the RecMan file. As you can see, the field named Type journal is the first field in the RecMan file below, the Posting date is the second field in the RecMan file, and the Document number is the third field, and so on.
Customer information:
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Name
-
Address
-
Telephone
-
Fax
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Customer number (If the customer does not exist in Global, it will be created. If it exists, it will be updated.)
Invoice:
-
Invoice number
-
Invoice date
-
Department number
-
Customer number
-
Credit account
-
Total including VAT
-
VAT code
-
KID
-
Due date
-
Bank account
Sample files
Much like exporting to Visma Business, Visma Global generates a single TXT file that can be downloaded and imported into the Visma Global program.
Visma Global Orders work in the same way as Visma Global, but the information is obtained from orders and not from invoices. A file is generated for the order, project and customer.
PowerOffice GO
Although we do not have a direct integration/export with PoGO, we have been told that Visma Global exports will also work in this program. It is PoGO itself that has said this, and we have no further information on how it works.