Xledger (Invoicing integration)

RecMan has an integration with Xledger for easy and efficient transfer of invoices and credit notes.

Learn more about setting up integration in this article.

Connect RecMan products to Xledger

Go to the Product overview in the Economy module.

Here, you get a complete overview of all the products you have created in RecMan. When creating products, it is required to add the name and product number. Apart from that, no other information is required. To link the products to Xledger, you need to add some information here. The fields that must be in place and match Xledger are:

• Credit account
• Debit account
• VAT code
• VAT account

The picture below shows where you enter the credit account, debit account and VAT code. As stated, these must correspond to similar information that is registered in Xledger.

The last thing you do in the product overview is to add a VAT account. This field can be found under the actual overview of the products.

After the information here has been added and stored, and it has been seen that the information corresponds to that contained in Xledger, it is mostly ready for invoice export. The final step is to make sure that the customer numbers in RecMan match those in Xledger.

VAT codes (Standard)

Export invoice from RecMan to Xledger

To export one or more invoices to Xledger, first go to the Invoices in RecMan.

1. First, select one or more invoices you want to transfer.
2. Then, press Xledger to start the transfer. You will receive a confirmation when the transfer has been completed or if there are any errors you need to correct.
3. After the transfer, you can see the cloud next to the invoice line, which indicates whether the invoice has been transferred. You will get two files you can download in the CSV format.

What is being exported?

Customer information

• Name
• Company No.
• Address
• Email
• Telephone No.

Project information

• Project No.
• Name

Invoice info

• Product No.
• Product name
• VAT code
• Credit account
• Price per unit
• Number
• Customer reference (taken from the project in RecMan)
• Our reference (taken from the project in RecMan)

Credit note info

• Product No.
• Product name
• VAT code
• Credit account
• Debit account
• Price per unit
• Number
• Customer reference (from the project in RecMan)
• Our reference (from the project in RecMan)

Example of error message

The customer is missing an email address:

Solution:

Verify that the correct email address is listed for the customer in the CRM under company information.