An overview of your employees' shifts and availability.
The employee calendar in RecMan gives you an overview of your employees: when they are available, who is on vacation, whether they are scheduled to work, and whether they have logged work for the dates.
You can select employees to send them an email, SMS or an in-app message to those using the RecMan Employee app, making the employee calendar a great way to reach out to your employees about new available assignments.
Color-code and icons description
To make viewing the calendar easier, you can click the (?) mark to view more details, expanding the view as shown below:
Search and filtering
Use the filters to make the employee calendar more manageable. If you are only interested in viewing it for a certain department, view employees with availability in a certain period, a specific employee group, or use the geolocation filter.
Data level
| Corporation | Filter for employees in the selected corporation |
| Department group | Filter for employees connected to a department affiliated with the selected department group. |
| Department | Filter for employees connected to the selected department. |
| Co-worker | Filter for employees connected to the selected co-worker. |
| Company | Filter for employees connected to the selected company. |
| Project | Filter for employees connected to the selected project. |
| Employee | Filter/search for an employee. |
| Team | Filter for employees that belong to the selected team. |
You can filter for multiple objects at once, adding more results to your search.
Employee overview
| Job status |
Filter for employee's job status with:
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| Logged work |
Filter for employees with logged work for a set period. To make the search more precise, you can choose to filter for:
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| Availability |
Filter for availability on a specific date or period. To make the search more precise, you can choose to filter for those that are:
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| Job expiring | A filter to find employees with either a job or employment expiring within a set period. |
| Employee group | Filter to view employees connected to certain employee groups. Handy for making the employee calendar more organized. |
| Salary matrix | Lets you filter for employees connected to specific salary matrices. |
| Geolocation | Lets you search for employees within a certain location by setting a proximity radius. The search is based on the employee’s address. |
Attributes
| Candidate attribute | Filter for employees with the selected candidate attributes. |
| Company attribute | Filter for employees connected to a company with the selected company attributes. |
| Project attribute | Filter for employees connected to a project with the selected project attributes. |
General
| Has employee app | Filter by whether employees have the RecMan employee app enabled. You can additionally filter by whether employees have notifications turned on/off and by the operating system they use – Android or iOS. |
Employee drawer
Clicking the employee's name will also open the employee drawer for more information and a few views to explore. Here you can navigate their general profile, employment, registered equipment, work calendar, trips, dialogue, meetings and tasks, and lastly, their CV.
Attributes
You can view, edit, delete, and add employee attributes directly from the employee drawer, eliminating the need to navigate between different system areas. Quick access to staff attributes improves scheduling and planning efficiency. Since the employee drawer is available throughout our platform, these benefits extend system-wide.
To configure attributes, navigate to System settings → Candidates → Attributes. Any attributes created here will automatically appear in the new employee drawer, allowing you to tailor the system to your organization's specific needs.
Files
The Files feature allows immediate file uploads to employee records. You can preview documents instantly, reducing download times and potential security risks. Additionally, our AI can help decode complex documents, providing summaries and cross-language translations.
Work calendar
The Work calendar enables dynamic availability management, allowing you to seamlessly add, edit, and remove available time slots. The calendar displays logged work directly within its interface, complemented by a summary view that provides detailed statistics on salary, invoicing, and contribution margins.
Clicking the logged work record will open the Logged work modal, displaying all details and providing additional interaction options.
Each logged work record has a history saved in the Activity log. The log includes All activity and Comments tabs. All activity shows a chronological feed of everything that happened to the record — creation, edits, approvals, invoicing, attachments, and more. For key changes, click Show difference/Show details to see a from → to breakdown. Each entry shows who made the change, with a hover profile card for quick contact/context, and links directly to related invoices, orders, paychecks, or files.
Flexible viewing options accommodate different planning styles and needs. Switch between daily, weekly, and monthly views to manage your schedule in the way that works best for you.
With the Logged work overview, you can:
- View all records in one place, organized by date and type.
- Open records to check details such as employee, project, time, breaks, amounts and the activity log.
- Approve / unapprove or delete entries.
- Track approval status to identify pending and approved records.
Sending messages to employees
Since the employee calendar is a great place to view employees' general availability, one useful feature is the ability to select employees to send messages. Messages can be sent via email, SMS or the RecMan Employee app.
Specifically for users of RecMan Employee, as a staffing consultant, you can send them an in-app message and select the option to send them an SMS if they a) don't have the app, or b) if they haven't read the in-app message within a selected period of time. That way, you might catch an available employee who might otherwise have missed it.
If your employees do not have notifications enabled in RecMan Employee, you can use the "Has employee app" filter to find those with notifications off. A great way to send them a reminder if this is your go-to method!