An overview of your employees' shifts and availability.
The employee calendar in RecMan gives you an overview of your employees, when they are available, who is on vacation, if they are scheduled to work and if they have logged work for the dates.
You can select employees to send them an email, SMS or an in-app message to those using the RecMan Employee app, making the employee calendar a great way of reaching out to your employees regarding new available assignments.
Color-code and icons description
To make viewing the calendar easier, you can click the (?) mark to view more details, expanding the view as shown below:
Search and filtering
Use the filters to make the employee calendar more manageable. If you are only interested in viewing it for a certain department, view employees with availability in a certain period, a specific employee group, or using the geolocation filter.
Data level
| Corporation | Filter for employees in the selected corporation |
| Department group | Filter for employees connected to a department affiliated with the selected department group. |
| Department | Filter for employees connected to the selected department. |
| Co-worker | Filter for employees connected to the selected co-worker. |
| Company | Filter for employees connected to the selected company. |
| Project | Filter for employees connected to the selected project. |
| Employee | Filter/search for an employee. |
| Team | Filter for employees that belong to the selected team. |
You can filter for multiple objects at once, adding more results to your search.
Employee overview
| Job status | Filter for employee's job status with:
|
| Logged work | Filter for employees with logged work for a set period. To make the search more precise, you can choose to filter for:
|
| Availability | Filter for availability on a specific date or period. To make the search more precise, you can choose to filter for those that are:
|
| Job expiring | A filter to find employees with either a job or employment expiring within a set period. |
| Employee group | Filter to view employees connected to certain employee groups. Handy for making the employee calendar more organized. |
| Salary matrix | Lets you filter for employees connected to specific salary matrices. |
| Geolocation | Lets you search for employees within a certain location, by setting a proximity radius. The search is based on the employee’s address. |
Attributes
| Candidate attribute | Filter for employees with the selected candidate attributes. |
| Company attribute | Filter for employees connected to a company with the selected company attributes. |
| Project attribute | Filter for employees connected to a project with the selected project attributes. |
General
| Has employee app | Filter for employees with the RecMan employee app enabled or not. You can additionally filter for employees with notifications turned on/off, and what operative system they are using – Android or iOS. |
Employee drawer
Clicking the employee's name will additionally open up the employee drawer to get some more information and a few views to explore. Here you can navigate their general profile, employment, registered equipment, work calendar, trips, dialogue, meetings and tasks, and lastly, their CV.
The Files feature allows immediate file uploads to employee records. You can preview documents instantly, reducing download times and potential security risks. Additionally, our AI can help decode complex documents, providing summaries and cross-language translations.
Work calendar
The Work calendar enables dynamic availability management, allowing you to seamlessly add, edit, and remove available time slots. The calendar displays logged work directly within its interface, complemented by a summary view that provides detailed statistics on salary, invoicing, and contribution margins.
Flexible viewing options accommodate different planning styles and needs. Switch between daily, weekly, and monthly views to manage your schedule in the way that works best for you.
Sending messages to employees
Since the employee calendar is a great place to view employees' general availability, one useful feature is selecting employees in order to send them messages. Sending messages can be done either as email, SMS or with the RecMan Employee app.
Specific for users of RecMan Employee, as a staffing consultant you can send them an in-app message and select the option to send them an SMS if they a) don’t have the app, or b) if they haven’t read the in-app message within a selected period of time. That way, you might catch an available employee who perhaps would have missed it otherwise.
Should your employees not have notifications turned on in RecMan Employee, you can use the “Has employee app”-filter to find who has notifications turned off. A great way to send them a reminder if this is your go-to method!