Work modules in the Employee Portal

This article describes all work-related modules in the Employee Portal.

Log work

We will now go through the logging work process. To open the work registration screen, click Log work.

Once clicked, you will see a screen where you can log your work. In most cases, this screen will display the days of the current week, with the ability to register hours for various times on these days. Note that this screen may differ depending on your employer's preferences and policies.

You can select one or more days before registering. Note that the Register button only appears when valid work is ready to be registered. The work will be recorded, and your employer or an external approver can approve it. Once work is logged, it appears below for quick reference.

If certain jobs are unavailable for logging during a selected period, they are shown but disabled, ensuring users can clearly see which options are valid. Logged items for the current day are also listed, helping users avoid duplicating entries.

Work can be registered for any available day, with the current date highlighted for visibility. Each entry can be reviewed in a drawer, edited directly, or deleted if needed. A status indicator makes it easy to track the state of logged work.

You can also change which week you want to log your work on by clicking the week and year buttons in the top right corner. Note that depending on policies set by your employer, the ability to log work on certain days, i.e., in the future, can be closed, and you will have to wait until tomorrow.

If your manager leaves a comment, you can answer it in the Comments section at the bottom of the right-side Details drawer.

If you are to log piecework, addition/deduction, absence or for some reason two or more sets of hours on a given day, click the tabs for Units, Addition or Hours. In the Addition tab, the date is preselected. Here you can upload attachments or add more rows by hovering over the date.

Break logging

When accessing the work calendar, you can select your job and switch to break period view to log break time associated with your scheduled shifts. The system automatically displays available break periods based on the job schedule configuration.

Hours

In some cases, you are required to log work at different times on the same day. By clicking the Hours button, another row for logging work on the same day is added. This could also be used in combination with absence, where you, for instance, were at work for two hours, two hours at the doctor's, and then four hours at work again.

Hour registration with child projects

When you are to record regular work, but your work is to be separated during the day, your employer may use child projects. You can define this when you register your hours for your employer so that they can see where you worked and at what times. This is typically used in construction.

Manually

In rare cases, a function for logging work manually will be available. This means you define the salary article, work type (salary, addition, overtime), time and dates you have worked.

Units (Piecework)

Unit logging, or piecework, is common in sales, consulting, and construction positions. Piecework is often registered in addition to regular hours.

Piecework with period logging is very similar to regular piecework logging, with some changes. You record your work for the whole month, and once it has been sent to the employer, it may not be changed. Additionally, you must record work for the previous period before recording for the current month.

You can find specific jobs quickly by typing in articles. All job-related articles appear in a single dropdown under the article column. Grouped articles are marked, but any article can be selected with one click. The system manages group associations automatically.

Time

The Time tab offers an alternative way to log piecework units that's optimized for employees who need to enter multiple entries efficiently. The streamlined table layout organizes articles by job in a weekly timeline view, with each cell representing a single day, making it easy to log piecework week-by-week or article-by-article rather than entry-by-entry.

Data entry is quick and simple - just enter values in the cells and receive instant visual confirmation with a green indicator when data is saved, with the ability to add or remove rows as needed for each piecework type. The interface includes helpful tooltips that display daily summaries showing which salary and piecework articles were logged for each job, total numbers displayed at the bottom of the page, special UI highlighting for absences and holidays, and the ability to review, edit, or delete logged entries through a convenient drawer (permission-based).

Simplified units login is configured at the job level under permissions when selecting Log piecework with four options: 

• Yes (default) for both Units and Time tabs available
• Flexible only for Units tab only
• Simple only for Time tab only (simplified interface)
• No to disable units logging

This feature is ideal for employees who regularly log multiple piecework entries and need a more convenient alternative to the traditional hourly logging method.

Additions, deductions, and attachments

Additions and deductions are loggings that you can make to adjust your salary. For instance, if you are to receive compensation for parking, driving to work, using your tools, etc., this can be logged as additions. You can upload attachments in this tab, and if you are using a phone, you may upload a picture directly from your mobile camera. Non-included lunch and rent are examples of deductions. You get additions in addition to your regular salary, while deductions are deducted from your salary.

Dashboard tab

The Dashboard tab shows a visual interface that displays key information in an easy-to-read format. It includes widgets like Total salary, Hours, Work week, etc.

Absence

Absence is registered on days you haven't worked, such as when you're sick.

The Absence module opens with an overview page. If no absences have been logged, only the Create absence button is visible. Once records exist, the page shows all absences for the year, split into To approval and Approved tabs. A dashboard on the right summarizes worked days and absences. A heat map at the bottom highlights absence days across the year. Any entry can be opened for details, edited, or deleted directly from this view.

Creating an absence is simple. By default, it records a single day, but you can extend this to a date range using the period toggle. Then select a job, enter the time, choose an article, add a description, and, if needed, upload files. After selecting a job, the break period time will display the relevant break periods from the assigned shifts. The calendar and preview update automatically to show how the absence will appear. When selecting longer periods, weekends can be included or excluded by choice (excluded by default).

Logged work

The Logged work module allows you to review and manage all logged work items.

The summary view displays all articles logged within a selected month, including the quantity for each entry. It is designed to give you immediate insights and clarity about your work activities, making it easier to review and track what has been recorded over time.

Requests

The Requests module in the Employee Portal allows employees to receive and respond to booking requests.

When a booking is created in the RecMan or Company Portal, and you have been added, you will receive a request in the Requests module. You can view project details, check availability, and decide whether to accept or decline the request. If accepted, the request is automatically converted into a shift.

Calendar

The work calendar module has a monthly view and includes flexible viewing options. Based on your preferences, you can display the calendar with or without weekends. By clicking the button for the current month, you can easily navigate through two dropdowns with months and years.

The calendar displays various events, including availability and unavailability events, vacations, logged work items, shifts, and holiday events. Depending on permissions, you can create, edit, and delete shifts directly from the calendar interface. The vacation logging process works similarly to adding availability shifts - you can specify start and end dates for your vacation request directly within the work calendar interface. A view-only modal displays detailed information about events for users without editing permissions.

You can view detailed information for availability, unavailability, and shift events. When creating new events, you can schedule single-day or multi-day events, with options to set them as all-day events or specify exact start and end times. The calendar supports complete event lifecycle management, allowing authorized users to view, edit, and delete events as needed.

Multi-day events created at the same time are visually grouped into event threads. When editing or deleting a threaded event, you can choose to apply changes to all events in the thread or only to selected days without the need to update or remove events one by one.

Salary

The Salary section provides an overview of salaries and paychecks throughout the year. Salary data is displayed in a yearly view, showing only the months in which salary has been generated. The main table provides a monthly summary, including total hours, overtime, locked salary articles, and total salary amounts. All totals are shown using the currencies configured and locked on your profile. Each month can be opened in a detail drawer, where you can see a breakdown by article type with detailed totals and splits for full transparency. For record-keeping and sharing purposes, salary information can be exported to PDF or Excel, either for specific months or for all available months at once.

Payslips

The Payslips module gives you a simple overview of your available payslips. Payslips are organized by month and transaction date, making it easy to find the document you need and download it as a PDF. 

The RecMan team can enable this module for companies using Tripletex (or similar tools) for payroll.