Working hours

Kristofer Tøen Nielsen

June 07, 2023 11:35

Working hours in RecMan regarding rules and WEA (Working Environment Act) can be set to different areas. These settings relate to working hours and rest time up against logged work and shifts in the staffing calendar, as well as reports. In this article, you may read about how this operates, how to set it up, and what it actually does in RecMan as an employee management tool.

How to set up, and where

Working hours can be defined in one or all of the following areas:

Corporation, from System Settings → Staffing → Working hours
Candidate card, which has the status Employee and must be activated from System Settings → Candidate → Candidate card
Company card, and must be activated from System Settings → CRM → Company card

How it operates

As the rules can be defined in three different places, you will need to know that RecMan will prioritize it in the following manner:

If settings are defined on the company card, these will be prioritized over all other settings
If not defined on the company card, the candidate card will be utilized
If not defined on the company card or candidate card, corporation settings will be used
If no working hours are specified, the features related to working hours will not be activated

Working hours settings

The working hours per day will generate an aberration if a candidate is set to register more hours than what is defined per day. For example, if the limit for hours per day is defined to be 10 hours, the feature will be triggered if hours are more than 10 hours for a given day. This is also true if a candidate works, for example, 5 hours on one job and 6 hours on another, where the latter will trigger the aberration.

Working hours per week will generate an aberration if a candidate is set to register more hours than what is defined per week. For example, if the limit for hours per week is defined to be 50 hours, the feature will be triggered if the total hours are more than 50 for a given week. The feature will look at all shifts or logged work across all jobs.

Rest time settings

Rest hours limit per day will evaluate if shifts or logged work has a period in which no work is performed within a 24-hour timeframe, either it being planned in the staffing calendar or actual logged work. This feature will analyze both “back in time” from the beginning of the first hour, as well as “into the future” at the end of the last hour.

The rest hours limit per week will evaluate if shifts or logged work has a total period in which no work is performed within a 168-hour (7 days) timeframe, either it being planned in the staffing calendar or actual logged work. This feature will analyze both “back in time” from the beginning of every first hour, as well as “into the future” at the end of every last hour.

Repetitive Sunday

This feature will trigger an aberration if shifts are planned, or work is logged on the fourth or more Sundays in a row. This setting is only available on the Сorporation level.

Where the feature is triggered

There are several areas in which the features for working hours are applied, and it relates to a proactive method in the staffing calendar and a reactive method in logged work, where both are visible within RecMan as well as in reports.

Staffing calendar

When booking candidates on shifts in the staffing calendar, the settings for working hours may be triggered proactively if you are about to book a candidate on a shift that is in conflict with any of the set limits and rules. You will be able to book the candidate where such conflict occurs, but this will generate a log of the aberration where you may also provide a comment to the booking for the purpose of control and documentation.

Logged work

When work is registered, the settings for working hours may be triggered reactively if logged work is in conflict with any of the set limits and rules. This will not be available instantly, as this is evaluated by RecBot continuously. When RecBot locates a conflict, the aberration will be visualized through the red icon, as shown in the picture below. If you wish to see more information about the aberration, click the article name to open up a detailed view.