Career page settings

In this article, you can read about the Career page settings.

In RecMan, you may have several corporations and departments, whichever suits your company best. As RecMan is priced based on licenses, you may have as many corporations and departments as you like, and every corporation and department may have its own set of settings.

Before creating a new corporation or department, you should consider the purpose behind creating a new one. There are some advantages and disadvantages to using more than one of each. Each department may have its separate organization number and settings, and often, a new corporation is not necessary.

If you need to divide a corporation with the same name, logos and websites, it is advised to create a department instead. Each co-worker may be connected to one department at a time; this may be useful when, for instance, shielding candidates. Each department may have its own invoice number series and invoice logo, or you can decide to have it follow the series of another department. You can read more about department economy setting in this article.

If you have two or more brands and wish to split your CRM and candidate base, you may divide them into different corporations.

Corporation details

Here, you can add and modify all related information, such as name, contact details, social media links, etc. and see the list of departments. For each corporation, you may have an unlimited (almost) number of departments. Each one of these may be a separate legal entity, commonly used if you have a headquarters and several regional offices with unique organization numbers, for instance.

Associated departments

Here you can add associated departments that the candidate can choose to be associated with when registering.

Legal pages

Here you can click the privacy policy, cookie notice or user agreement to access and edit the text for each of these areas. We provide you with a default text that is sufficient for basic use of the system, but if you need to add more or change this text, this is the place to do it.

Domain

Here, you indicate the subdomain (URL) of your RecMan-page. The RecMan-page is the public page where you can publish job posts, where candidates can register a profile, apply for a position, and register their hours if they are set as an employee with a job. Please always set a subdomain name related to the name of your organization, with the most common naming being your company name.

You can also set up a custom domain if you would like your candidate page to use your primary or root domain instead of RecMan’s domain name. Typically, if you own "company.com," you can set up your RecMan candidate page to be accessible for candidates as a subdomain such as "career.company.com."

An overview of your career pages is available under the System settings → Career pages.

It shows the list of your corporations with old and new domains. The buttons to the right show whether the traffic redirect from the old page is enabled and allow you to add/delete sub-corporations. The blue gear button will open the career page settings described in this article.

How to Set Up Redirection for Home Page in RecMan

Background

Select one of the multiple suggested pictures for the background, or pick yours.

General and landing page colors

If you want to tweak your RecMan-page to have a certain look that matches your company profile, you can change the colors of the elements and text here. All the values are in HEX format. Click the Preview button to display the colors you have entered. The circle arrow will reset your changes back to the default settings.

If you are unsure about the colors on your page, you can ask your web designer or use this page to get the values.

Fields

Fields are what you want the candidates to fill in on their profiles. If mandatory is activated, candidates will not be visible until the mandatory fields are populated.

Visible fields

Here, you can set which fields the candidates can see and fill out on their candidate profile. This can help you create a simpler or more complex candidate creation process suitable for your needs as a recruiter.

For the "employee"-fields, these will become available once the candidate changes status to an employee inside the system.

Mandatory fields

For more important fields, you can also set them to be mandatory for candidates to fill out. When mandatory fields are enabled, candidates will be shown a notification on their candidate profile informing them that their profile is "incomplete" and that it will not be considered until the mandatory fields are completed.

In practice, this means that the candidate profile will not be visible for RecMan users in the candidate database until the profile is completed. However, you can filter for incomplete profiles in the Compliance module.

For example, we can make CV uploads mandatory during the application and registration process. This gives the option to require CVs or keep the upload optional. The feature also allows for controlling whether the CV field is visible in different sections of the candidate portal.

When the mandatory setting is enabled, users must upload their CV to complete their application or registration. If this setting is activated after a user has already registered, the system will prompt them to upload their CV to comply. For applications, even if CV parsing is not enabled, the system will still accept and enforce the upload.

Functions

By enabling functions, you can add or remove simple functionality for the candidates on their profile page.

• Parse and import CV: If CV parsing is enabled in your system, you can enable the CV-parsing functionality to candidates as well when they create their profile and upload their CV.
• Verify email: Prompt the candidate with a button that sends them an email to verify their email address.
• Verify email before registration: A code will be sent to the candidate's email address, which they indicated upon registration, to enter after they press the register button.
• Verify mobile phone: Prompt the candidate with a button that sends them an SMS to verify their phone number.
• Two-factor authentication: Turn on extra security for candidate profiles. They will receive an SMS with a code to enter in addition to their password as long as they have verified their phone number.
• Forced two-factor authentication: This is a stricter version of the above. It will ask for the verification code as soon as the candidate tries to apply or register a profile for the first time.
• Check if the email address is already registered: Checks if the candidate’s email is already registered as a profile. If it is, they will receive a message informing them that they already have a profile and can log in.
• Open attribute screen after registration: If this is enabled, the newly registered candidate or applicant will see a separate page with “Attributes” to fill out before accessing the profile page.
• Cookie consent: Display the cookie consent button at the bottom of the page.
• Download profile: Let the candidate download their profile as a PDF or as a JSON file.
• Request deletion: The delete button on the candidate’s profile will, instead of deleting them, send a request to your RecMan system and ask to be deleted. Then you can manually go through these candidates and delete them in the Compliance module.
• Delete profile: Let the candidate delete their profile themselves in the settings.
• Diploma registry: Gives the candidates the option to fetch their diploma from a national register (Vitnemålsportalen) and add it to their profile as a file.
• Let the applicants choose to only be considered for the job posts they have applied for: This will prompt the candidates with an option to only show up on the job post they have applied to. This means that they will not show up in the candidate database and will not be considered for other job posts. They will also receive the tag – Applicant only.
• Be anonymous in the governmental application list: This feature can be activated to give candidates the possibility to “Request anonymity in public application lists” on job posts set as Sector: “Public”, where they can submit a reason why this should be granted. This can be used in the recruitment module to assess the reason, and later to create a public applicant list.
• Prompt and simple logging of not logged shifts: Makes it easier for the candidates to register their hours. This will give them an overview of their worked hours on the top of their home screen, with the ability to quickly approve or not. Note that this is dependent on either 'work week' or shifts to work.
• Profile strength: This section lists items that were filled in the profile and shows the "progress bar," showing how full the profile is with data.

Job posts

Here, you can set what filters you want to display in the job post overview for your RecMan-page.

About us

This is where you add or change the text about your company. What you write here will appear in the footer on your RecMan-page.

Reply message

When a candidate successfully applies to one of your job posts or registers a profile in your system, they receive an email confirmation with a thank you or a welcome message. This is where you can change the default email message or which email address it is sent from.

Candidate registration

Select the fields to be visible or not when candidates are registering. This can be set to make the registration process as simple as possible or to make sure you get the information that is important to you.

Applicants

Here, similar to the candidate registration, you can select which fields should be visible for applicants to fill out when applying to a job post.

Settings

Apply/sign up with LinkedIn, Vipps, etc.

Here, you can turn on/off if you want candidates to be able to apply or sign up with one of these options. Note that Vipps can also be used to log in, but that activating this comes at a monthly fee for your solution.

Duplicate check on internal candidates

This feature is used to make sure users won’t be able to create duplicate profiles of candidates that already exist in the candidate database, giving the user the feedback “candidate is already added”.

Customer portal link

Decide if you wish to add a link on the career page through which users and customers can access the Customer portal. If disabled, the shortcut will be removed from the candidate page, but will still be accessible through its URL.

Google Tag Manager

Analyzing page traffic can be done via Google Tag Manager. A Google tag (gtag.js) will be installed on your RecMan-page after you add your Google tag ID. Find more information about Google tags here or how to set them up in GTM here.

Automated emails

Here, you can set up automated emails with an option to send recurring emails at different intervals.

Languages

This gives you the possibility to set which languages should be options to choose from by the candidates on the RecMan-page.

Menu

These are optional menu items you can enable on your RecMan-page.

• Sign up: This is usually enabled by default, but can be disabled to turn off the ability to register a profile. Doing so will only let candidates create profiles through applying to a job post.
• Newsfeed: By activating the newsfeed, you can create and publish news to either your candidates, employees or all visitors of your RecMan-page. The newsfeed module can be found under the Home button in the navigation menu.
• Contact us: Enabling the Contact Us page allows you to provide candidates with contact information to RecMan users in your system by clicking Edit.
• Calendar: By enabling the calendar, candidates can add their availability to the calendar page for when they are available. The calendar is visible by default for candidates set as employees.

Data protection

Ask for consent to contact candidate

Here you can choose which contact preferences the candidate can set if they want to be contacted or not. If the candidate doesn’t give a response, this defaults to Undefined on their profile page.

Automatic deletion

Automatic deletion is a feature that can be enabled to automatically delete candidate data after a set period. This is generally a recommended feature to make sure you aren’t storing candidate information longer than necessary, and to help clean up the database so you aren’t handling outdated and inactivate profiles for new positions.

For new candidates affected by automatic deletion, they will be able to adjust the deletion period themselves, and users in RecMan will also be able to see when the automatic deletion date is due. Note that for Employees in a workforce subscription, the automatic deletion date will be put on hold until they no longer have the employee status. Then, the timer will be reset, and the candidate will be able to set a new date for automatic deletion.

To make sure this feature isn’t deleting candidates that are still relevant, you can set up a Notification email prior to deletion to inform the candidate of their impending deletion. This email template can typically be set up to inform the candidate of their deletion date, and that they can log in to extend the period and update their profile if they would like to remain as a candidate for future considerations.

Notification email prior to deletion

For candidates about to be deleted by the automatic deletion function, you can set up a notification email that will be sent to candidates within the timeframe specified in the dropdown. In this email, you can inform the candidate that they will be deleted soon if no action is taken, and that they can update the date in their profile settings if they want to remain as a candidate.

We recommend enabling automatic deletion for our users, as many candidates may apply for a job and forget their profile. This feature ensures that profiles and personal data are automatically removed if candidates forget to do it themselves, and can help you as a recruiter to keep your candidate database up to date.

Accept terms of service email

This is an email you can write that will be sent out automatically to candidates who have not yet accepted the terms of service. This feature is typically used to inform manually inputted candidates, with the tag Internal of their newly created profile, giving them the chance to log in and accept the terms of service.

Custom fields

Here you can add candidate attributes that should be available for candidates to fill out on the candidate page. A nice feature if you would like to get some additional information from newly registered candidates and applicants.

Localization

Here you can change the labels for some texts under Job posts on the RecMan-page. Maybe you have another naming convention than the default in RecMan? Then you can change to your preferred wording here.

Logos

Here you can add logos for your corporation.

• Main logo: The logo visible at the top of your RecMan-page.
• Footer logo: The logo visible at the bottom of your RecMan-page.
• Email logo: Here you can add a logo to appear by default in the emails you send out.
• Dark mode: Here you can test if your logo looks good on a dark background. For dark backgrounds, the logo should preferably be in a .png format to support having a transparent background.

Shared files

In shared files, you can upload files you want to share with your candidates or employees. These files can then be accessed from their candidate profile.