Learn how to track generated reports in the History log and configure automatic report deletion settings in RecMan BI.
History overview
The History log in RecMan BI gives you an overview of all generated reports, so you can track, revisit, and download reports you or your co-workers created.
To access it, go to Reports under RecMan BI in the navigation menu and select History.
The History list shows each generated report with its ID, report type, generation date and time, file size, and status (Done or No result). Use the Search co-worker by name field to filter the list by the co-worker who generated the report. Reports with a Done status can be downloaded directly from the list using the Download button.
Retention settings
This setting is available to users with Admin permissions in RecMan BI and helps ensure that personal data contained in generated reports is not retained longer than necessary, supporting compliance with GDPR data minimization and storage limitation principles.
Click the gear icon in the top-right corner to open the retention settings for generated reports. Here, you can configure how long reports are stored before they are automatically and permanently deleted from storage and report history.
Set the retention period using the Amount and Period fields (Weeks, Months or Years), then click Save. A default retention period of 12 months is applied, with a maximum of 24 months.
Once the selected retention period has ended, the affected reports are deleted and can no longer be retrieved.